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Administrative Assistant II - E1069

JOB NUMBER: E1069 | LOCATION: GLEN BURNIE, MD | CLEARANCE/ACCESS LEVEL: NACI

https://workforcenow.adp.com/jobs/apply/posting.html?client=amdexcorp&jobId=41563&lang=en_US&source=CC3

AMDEX is a seasoned high-technology services firm specializing in data sciences and cloud solutions, application development and maintenance, program management, and health IT operations leveraging experience and trusted talent to solve the federal government’s most pressing business and technical challenges. Our staff is a family of professional individuals who provide services that exceeds our client's objectives.  We value our employees and do all we can to take care of them.

Summary:  This position requires experience in an office environment performing administrative functions.  Provides support to the FAA AFS-40 office by performing the following duties: 

Responsibilities: include the following. Other duties may be assigned.

  • Prepare, update, and review documents/correspondence for conformance with policies and formats for management.
  • Assist in retrieving information (i.e., conference room space, travel information, hotels, restaurants, etc.) from the Internet/Intranet for management as needed.
  • Extract and formulate information from sources to support data analysis in preparation for audits and special studies.
  • Assist in the development of presentations, materials and reports to support program managers as needed.
  • Participate in meetings in support of the assigned division.
  • Proofread all division documents to ensure grammar and spelling is correct.
  • Maintain the office filing system based on the AFS-40 Official Files List.
  • SIR Attachment A, SOW – eFAST Procurement Action 16-082-CS A-9 July 2016
  • Manage incoming mail.
  • Prepare audit documentation and enter audit information into the SharePoint website.
  • Proofread, edit, consolidate, and make corrections to material as required. Enter data into databases as needed.
  • Email Division Leadership Team (DLT) Action Items Report to DLT members on a regular cycle, as directed by the COR.
  • Email Administrative Action Items Report to administrative support staff and DLT members on a regular cycle, as directed by the COR.
  • Process time cards on a bi-weekly cycle.
  • Prepare FSEP training documents and supporting information as needed. Provide clerical support to FSEP as needed.
  • Prepare air bills for FedEx/express items.
  • Reserve conference rooms, oversee administrative preparation for meetings and training (i.e. supplies identified, room set-up, notification to attendees, etc.). Assist in the coordination of travel arrangements.
  • Schedule teleconferences for HQ and field offices to include requesting phone numbers and pass codes for teleconferences and forwarding the information to attendees.
  • Maintain email-based group mailing lists and send messages as needed, as requested by AFS.
  • Contact needed department to acquire temporary parking passes when needed.
  • Assist staff with maintaining their personal office calendars. Must be able to locate an audit or staff member on short notice, based on the calendar and lists maintained.
  • Prepare documents for mass mailing.
  • Send out new Point of Responsibility (POR) packages.
  • Prepare agendas and meeting minutes of regularly scheduled meetings and other meetings as needed.
  • Dispose of paper files per Division’s Official Files List.
  • Update administrative support standard operating procedure (SOP).
  • Maintain the reports, records, and quality control actions associated with division’s activities. Develop presentation materials as needed.
  • Prepare memos and letters for the Division Manager and Assistant Division Manager.
  • Maintain calendar for Division Manager and Assistant Division Manager.
  • Track and file travel arrangements.
  • Assist POR for QMS.
  • Assist with program monitoring.
  • Answer the phones at the Glen Burnie location.

Education and/or Experience: 

  • A minimum of an Associate’s degree and three years of administrative support experience.
  • Strong attention to detail and follow through.
  • Must be able to work on multiple projects/priorities in a deadline driven.
  • Must be a self-starter and have the interpersonal skills to work with both government employees and other contractors.
  • Must be able to work well independently and as part of a team.
  • Must understand government contracting confidentiality and security environment.
  • Proficient in Microsoft Office Suite (Access, Excel, Word, PowerPoint, MS Project, MS SharePoint).
  • Exceptional interpersonal, written and verbal communication skills.
  • Polished and professional demeanor.
  • Must be qualified to meet the requirements of a full background investigation to obtain a security clearance.  

*This position is metro accessible.  

AMDEX Corporation offers a competitive salary package and attractive benefits package.  

Group Health Insurance

¨       Medical

¨       Dental * Ortho available

¨       Vision

Employer Paid Life and Disability Insurance

10 Federal Holidays                              PTO accrual with annual cash-out program available

401(k) Plan with company match            Flexible Spending Accounts: Medical, Dependent, Transit

Tuition Reimbursement                          Training Assistance 

Visit our careersite at www.amdexcorp.com/careers.  EOE M/F/D/V 

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